Emergency Plan



This booklet is intended as a practical outline of what to do in a variety of emergencies. Although no one can be fully prepared for everything that may happen, some simple measures are helpful in any emergency.

Think of everyone’s safety first.

Use common sense and training

Act quickly and calmly

Be factual and unemotional with students and the community

In the case of all school emergencies an announcement will be made over the public address system or by messenger that will give the immediate facts.

These procedures are the responsibility of all school employees.

Specific responsibilities are designated.


Building evacuation will be signaled by the automated alarm system whenever possible. In the event that the system is disabled the evacuation will be announced over the public address system or by messenger.


1.) Direct students to exit building by designated exit

2.) Close doors and windows

3.) Bring updated class roster - check attendance after organizing outside the building

4.) Report attendance to area coordinator

5.) During Lunch - Report to the back of school - Assemble your class


1.) Exit building in an orderly fashion

  1. In lines

  2. No running

  3. Quiet

2.) Remain with assigned teacher and class group

3.) If not with an assigned class, follow the instructions of the nearest adult

4.) Do not look for you class


A decision to relocate to another facility will be made by the local safety agencies.


1.) Will remain in charge of all students in their groups

2.) Measures will be taken to ensure that:

a.) all doors and windows are closed

b.) any handicapped students are assisted

c.) class lists are transported

3.) Will check attendance immediately upon arriving at the relocation facility. Absences will be reported to STUDENT RELEASE COORDINATOR

4.) All teachers and students are to follow the direction of the site coordinator/administrator.


Will be arranged by Transportation Coordinator.

Office Staff:

Will take the emergency information to the relocation facility. Cell phone(s) and walkie-talkies will also be relocated.


All students will be released to parents from an established CHECKPOINT. Site staffers will work from a master list of all students. Designated staff members will escort students to the release point from the main relocation center. Parents will sign for students.


Some emergencies may require staff and students to shelter in place. This will be determined in cooperation with local safety agencies. After notification of these conditions staff and students will be expected to remain in the classroom. Extreme conditions may warrant that specific actions be taken. These will be communicated in the most efficient manner.


Staff Member

  1. Notify office immediately.

  2. Turn off gas

  3. Attempt to extinguish fire if small or confined.

  4. Follow pre-established evacuation procedure


  1. Notify 911

  2. Notify Superintendent’s office

  3. Determine whether site evacuation is necessary

  4. Follow instructions of police/fire departments

  5. Maintain list of hospitalized persons and locations

  6. Relocate student body if necessary

  7. Notify transportation coordinator

  8. Determine location for temporary classrooms/supplies

  9. Prepare fact sheet and media statement

  10. Debrief

  11. Continue interaction with local and area counselors until normalcy is re-established.


Staff Member

  1. Approach and greet person - Determine legitimate purpose to be on site.

  2. If appropriate ask individual to leave

  3. Notify office of a problem

  4. Remove students from area

  5. Follow instructions from main office


  1. Inform staff of problem

  2. Secure building, keeping all students away from affected area. Lock doors.

Critical Incident Team

  1. Contact 9-1-1

  2. Notify Superintendent

  3. Set up Incident Command Center

  4. Have copies of floor plans available

  5. Prepare student release center

  6. Prepare fact sheet and media statement

  7. Debrief


Always Use Universal Precautions!

Teacher/Staff Member

  1. Assess situation

  2. Notify office and school nurse

  3. Administer first aid utilizing school nurse or trained staff

  4. Fill out accident report


  1. Call 911 if necessary

  2. Inform superintendent

  3. Inform parents

  4. Notify counselors if necessary

Bus Accident: Bus driver will

  1. Call 911

  2. Notify Transportation Coordinator

  3. Fill out report

  4. Remove students from bus—threat of fire

Office will:

  1. Contact the Superintendent’s office

  2. Contact parents

  3. Assemble incident command team

a.) Verify report with police


Extent of injuries

Hospital location

b.) Prepare list of students, parents, phone numbers

c.) Prepare media statement

d.) Debrief team



Respond to school-wide announcement—review procedure

Follow evacuation procedures as instructed

Await further instructions

If call should come to classroom, follow office procedure #1. Send runner to office

Office Procedure:

1.) If by phone: Record exact wording of threat. Note age, sex of caller,

background noise. Do not hang up—ask these questions:

When is bomb set to go off?

What is the explosive?

What does it look like?

Where is it located?

Where are you calling from?

What is your name?

2.) Dial *57 to confirm trace, then call police.

3.) Notify Superintendent’s office/Notify transportation coordinator

Incident Command

Local safety agencies will consult with school administrative personnel to determine

relocation or building re-entry

Do not use 2-way radios, or pagers, or turn lights off/on

Do not handle any possibledevice


Staff Member

Witnessed Abduction

  1. Notify office personnel

  2. Log facts about abduction/description of abductor

  3. Resume normal routine until further instructions are received

Did Not Witness

  1. Notify office of apparent missing child

  2. Verify child is missing

  3. Resume normal routine until further instructions are received

Incident Command

  1. Notify local police department

    1. Proceed with search according to instructions

  2. Notify Superintendent

  3. Notify parents

  4. Decide on plan of action

  5. Prepare fact sheet/media statement/letter to parents

  6. Provide for follow-up counseling

  7. Debrief



  1. Turn off gas and extinguish alcohol burners

  2. Notify office immediately.

  3. Move all students away from affected area

  4. Have students and personnel breathe through wet paper towels

Critical Incident Team

  1. Obtain MSDS (material safety data sheet) Kept in

  2. In case of injuries, notify 9-1-1

  3. Proceed according to appropriate protocols

  4. Establish incident command center

  5. Estimate extent of injuries/potential physical danger

  6. Keep list of hospitalized persons and to where they’ve been evacuated

  7. Prepare fact sheet and media statement

  8. Debrief

Custodial Staff

  1. Close up and secure affected area. Shut off electricity and gas

  2. Post warning signs at entrances

External chemical spills will come under the management of local safety agencies. Evacuation/Shelter in place status will be determined dependent on the conditions of the emergency.




  1. Take attendance

  2. Accompany class to designated shelter location

- to be announced if needed

Critical Incident Team

  1. Notify transportation coordinator

  2. Call 9-1-1 - ask for advice to remain or evacuate

  3. Set up incident command center

  4. Instigate retention or evacuation plan

  5. Secure building

  6. Use battery-powered radio for weather information

  7. Establish community communication link

  8. Establish student release center

  9. Maintain records of hospitalized or evacuated persons and their location

  10. Keep staff informed

  11. Prepare fact sheet and media statement



  1. Evacuate classrooms with exterior doors

  2. When students are indoors:

  3. a.) Take cover under desks, tables or other stable heavy furniture

    b.) Take cover in interior doorways or narrow hallways

    c.) Stay away from windows

    d.) Move away from suspended light fixtures or other objects

    e.) Evacuate gymnasium

  4. When students are outdoors:

  5. a.) Move away from buildings into open areas-playing fields, parking lots

    b.) Avoid utility poles, overhead wires and trees

    c.) Beware of fallen wires

  6. Take attendance immediately, report to office

  7. Do not allow students or staff to re-enter the building after evacuation

Critical Incident Team

  1. Contact 9-1-1 - Apprise of situation

  2. Notify SAU of status

  3. Check for damage/problems